The Association of Dental Support Organizations (“ADSO”) has adopted this Privacy Policy (“Policy”) to govern the collection, use, and storage of data.  We place a high priority on protecting your privacy.  This Policy was created in order to demonstrate our commitment to the privacy of our members and website users and governs any collection and use of personal information including on our website at: https://www.theadso.org.  By accessing our website or providing your information to us, you accept and agree to the practices described in this Policy.

What Types of Data We Collect and How We Use It

We collect a variety of information when you visit our website and when you fill out forms including event registrations.

Personal Data may include name, employer, business email, employer phone, mobile phone, address, or IP addresses, and identifies you as an individual or is information that can be linked to you as an individual (“Personal Data”).   Here is how we use specific types of Personal Data:

• Email: We may use your business email to send you communications regarding ADSO news, updates, and information on programs and upcoming events.

• Mobile/Employer Phone: Depending on your communication preferences, we may contact you on your mobile/employer phone regarding ADSO news, updates, and information on programs and upcoming events.

• Address We may use your address to deliver pre-materials for meetings.

• Credit Card information: Your credit card information is used when purchasing products or registering for events.

• IP addresses: We use IP addresses to analyze trends, administer the site, track user movement, and gather broad demographic information for aggregate use.

How We Collect Personal Data

In general, a visitor will know when Personal Data is being collected because he or she will have to fill out a form or has emailed the ADSO.   In addition, we may collect Personal Data through your use of the website(s) or our social media.

Visitors may generally browse public portions of the ADSO website anonymously without providing any detailed information.  However, Personal Data is required in connection with applying for membership.  In addition, Personal Data will be requested in connection with your request for additional information, signing up for newsletters, or registration for an education program or event.

The ADSO does not knowingly collect or use any Personal Data from users under 13 years of age.

Cookies

A cookie is a piece of data stored for varying amounts of time on the user’s hard drive containing information about the user.  The ADSO may use cookies in order to collect certain information about you, such as IP addresses (the Internet address of a computer), domain names (e.g., whether you are logged on from a .com, .gov, or .edu domain) and the type of computer and operating system being used.  We may also use cookies to identify your computer when you revisit our website or to recall your authentication information.   We may collect such information in order to better operate the website so as to enhance your experience while using the website.  You have the option of setting your computer to disable cookies or to alert you when cookies are being used.  If you choose to disable cookies, please be aware that portions of the website may not function properly.

How We Share Information

The ADSO may provide personal information to third party agents that have been hired to help provide a requested good or service or to facilitate us in providing our services to you.  This may include website analytics, our management company, payment processors, ADSO newsletter publishers, event sponsors, and other event attendees through a conference directory on a conference app.  Unless directed otherwise at the time of collection, we may also share collected personal information with third parties who may have information or services that we believe could be helpful to visitors. Visitors may opt-out from the sharing of collected information by contacting us.

The ADSO reserves the right to disclose without notice any information in its possession if required to do so by law, to protect or defend ADSO’s rights or property, or to respond to an emergency.

External links

This Policy only addresses the ADSO’s use and disclosure of your Personal Data. The website may contain links to other websites, so please be aware that we are not responsible for the privacy practices of other websites, and we are not liable for their misuse of Personal Data. We encourage you to be aware that when you go to another website you should carefully read their privacy policy.  Links to other sites do not imply the ADSO’s endorsement of the products or services, or privacy or security practices of those websites.

How You Can Access and Change Information

The ADSO acknowledges that you have the right to access your Personal Data. In case you request us to remove data, we will respond within a reasonable timeframe.

Upon request, we will provide you with information about whether we hold any of your Personal Data.  You can update or correct your Personal Data or remove it from our system by making a request to us at the contact information provided below.  Requests typically receive a response within thirty (30) days. If access cannot be provided within that time frame, we will provide the requesting party with an estimated date by which the information will be provided. If for some reason access is denied, we will provide an explanation of why access has been denied.

Our Security Measures to Protect Your Personal Data

We are committed to taking reasonable efforts to secure the information that you choose to provide us, and we use a variety of security procedures to help protect against unauthorized access to or alteration, disclosure, or destruction of Personal Data. We restrict access to Personal Data to our employees, contractors and servicers who need to know the information to operate, develop, or improve our services.

Unfortunately, no transmission of Personal Data over the Internet can be guaranteed to be 100% secure.  Accordingly, and despite our efforts, the ADSO cannot guarantee or warrant the security of any information you transmit to us, or to or from our online services.  The ADSO has no responsibility or liability for the security of information transmitted via the Internet. If you have questions about this Policy or the security of your Personal Data, please contact us as indicated under the “Contact Us” section below.

We retain your Personal Data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes and enforce our agreements.

Modifications

We may amend this Policy from time to time without prior notice.  If we decide to change this Policy, we will post those changes on our home page so our users are always aware of what information we collect, how we use it, and under what circumstances we disclose it, so please review it periodically.

Your continued use of our website will be deemed to be your agreement to the changed terms.

Contact Us

If you have any questions about this Policy or our treatment of the information you provide us, please contact as at:

Last updated July, 2021